Hearts & SoulsWedding & Event Management

Central Florida party planning

You host the party. We plan it and run it.

Birthdays, office parties, quinceañeras, showers and more. Karin and the team find the venue, line up the vendors and run the day, so you get to be a guest at your own event.

From $895 Starting price · free planning consultation

Prefer to text? Text us, 7 days a week.

Planned by the team couples rate 5.0 from 156 reviews on The Knot. Serving Central Florida since 2014.

A bride throws her arms up with a light-up baton as a cold spark cannon fires pink smoke over a rooftop dance floor

Whatever you’re celebrating, we plan it

From the office holiday party to a celebration of life, every event gets the same care, the same timeline and the same team on the day.

  • Corporate events

    Office parties and company celebrations

  • Birthdays

    Milestone birthdays and every one between

  • Bar and bat mitzvahs

    Planned around your family’s traditions

  • Quinceañeras

    A fifteenth birthday she’ll remember

  • Anniversaries and vow renewals

    Celebrate the years, or say the vows again

  • Baby and bridal showers

    Relaxed for the guest of honor, and for you

  • Engagement parties

    Toast the news with everyone you love

  • Graduations

    Mark the milestone with family and friends

  • School events

    Events for students, staff and families

  • Holiday parties

    Seasonal gatherings for offices and families

  • Family reunions

    Bring every branch of the family together

  • Fundraisers

    Guests focused on the cause, not the logistics

  • Memorials and celebrations of life

    Gentle, careful planning when it matters most

  • Planning something else?

    Tell us what you’re celebrating and Karin will reply personally.

    Ask about your event

What’s included

One planner from the first call to the last guest out the door.

  • A free planning consultationTalk through your event, your date and your guests before you commit to anything.
  • Text support around the clockFrom the day you book to the end of your event.
  • Venue suggestionsFrom the more than 100 venues Karin has worked at across Central Florida.
  • Vendor recommendations and coordinationWe suggest vendors we know and keep them all in step.
  • A detailed timelineShared with every vendor, so everyone knows what happens when.
  • Setup and running the dayWe set up, place the décor and run the event while you enjoy it.
  • An emergency kitOn hand for the unexpected.
Black and white photo of guests dancing with light-up batons on a packed dance floor

Be a guest at your own party.

You choose the people and the reason to celebrate. We handle the timeline, the vendors, the setup and the day itself.

A couple kisses inside a heart traced with sparklers as guests look on

How it works

  1. Free consultationTell Karin what you’re celebrating, your date and your guest count. Call, text or use the form.
  2. Plan it togetherChoose a venue, book your vendors and build a timeline that every vendor gets. Text with questions any time.
  3. We run the dayWe set up, place the décor and keep the event on time, emergency kit in hand. You enjoy the party.
Start with a free consultation

Make it a party they talk about

Two add-ons guests love. Book them with your party planning.

See all add-ons
Friends pile into the photo booth in sombreros, cowboy hats and novelty glasses against a gold sequin backdrop

VIP photo booth

Props, backdrops and a dedicated attendant. Guests get 2×6 or 4×6 custom prints, text and email sharing, and you keep everything in cloud storage and on a USB keepsake.

Ask for pricing

Telephone audio guestbook

Guests pick up a vintage-style phone and leave you a message. The recordings arrive in a cloud folder within 48 hours.

Add to any party

The planning couples rate 5.0, now for your party

Our reviews come from weddings. Your party gets the same planner, the same team and the same timeline.

  • 5.0 ratingfrom 156 reviews on The Knot
  • Hall of FameThe Knot Best of Weddings, 8 years in a row
  • 2017 to 2023WeddingWire award winner
  • Since 2014serving Central Florida

A wedding review

“Even our moms at first wondered why we hired a day-of coordinator. By the end of the night they said thank God we hired Miss Karin.”

Tommy C.Day-of coordination, October 2021
Karin, founder of Hearts & Souls

Run by Karin, with Cambridge charm and a British accent. Meet Karin

  • Licensed and insured
  • Full-time professionals, not a weekend side hustle
  • Texts and email answered around the clock
  • LGBTQ+ friendly, every guest welcome

Questions about party planning

How much does party planning cost?

Party planning starts at $895. Your first consultation is free, and the photo booth and audio guestbook are optional extras.

What kinds of events do you plan?

Corporate events and office parties, birthdays and milestone birthdays, bar and bat mitzvahs, quinceañeras, anniversaries and vow renewals, baby and bridal showers, engagement parties, graduations, school events, holiday parties, family reunions, fundraisers, and memorials and celebrations of life.

Do you only plan weddings?

No. Weddings are where most of our reviews come from, and the same team plans parties and events of every kind across Central Florida.

Where do you work?

Orlando and all of Central Florida. Karin has worked at more than 100 venues across the region. See the venues we know.

How do I reach you while we plan?

Texts and email are answered around the clock. You can call or text (321) 299-3451 seven days a week.

Are you licensed and insured?

Yes. We are licensed and insured, and planning is our full-time work, not a weekend side hustle.

Let’s talk about your party

Your first consultation is free. Tell us your date and Karin will reply personally.